Web site Access
1.1 It is not necessary to register with us in order to use most parts of this Website. [However, some areas of this Website may only be accessible only if you have registered.]
USE OF WEBSITE
1.2 This Website may be used for your own private purposes and in accordance with these Terms.
1.3 You may print and download material from this Website provided that you do not modify or reproduce any content without our prior written consent.
1.4 All reasonable measures are taken by us to ensure that this Website is operational all day, every day. However, occasionally technical issues may result in some downtime and accordingly we will not be liable if this Website is unavailable at any time.
1.5 Where possible we always try to give advance warning of maintenance issues that may result in Website down time but we shall not be obliged to provide such notice.
VISITOR PROVIDED MATERIAL
1.7 When using this Website you shall not post or send to or from this Website any material:
(a) for which you have not obtained all necessary consents;
(b) that is discriminatory, obscene, pornographic, defamatory, liable to incite racial hatred, in breach of confidentiality or privacy, which may cause annoyance or inconvenience to others, which encourages or constitutes conduct that would be deemed a criminal offence, give rise to a civil liability, or otherwise is contrary to the law in England and wales;
(c) which is harmful in nature including, and without limitation, computer viruses, Trojan horses, corrupted data, or other potentially harmful software or data.
1.8 We will fully co-operate with any law enforcement authorities or court order requiring us to disclose the identity or other details of any person posting material to this Website in breach of Paragraph 1.7.
LINKS TO AND FROM OTHER WEBSITES
1.9 Throughout this Website you may find links to third party websites. The provision of a link to such a website does not mean that we endorse that website. If you visit any website via a link on this Website you do so at your own risk.
1.10 Any party wishing to link to this Website is entitled to do so provided that the conditions below are observed:
(a) you do not seek to imply that we are endorsing the services or products of another party unless this has been agreed with us in writing;
(b) you do not misrepresent your relationship with this Website; and
(c) the website from which you link to this Website does not contain offensive or otherwise controversial content or, content that infringes any intellectual property rights or other rights of a third party.
1.11 If you link to this Website in breach of the above provisions you shall indemnify us for any loss or damage suffered to this Website as a result of such linking.
1.12 Whilst we do take all reasonable steps to make sure that the information on this Website is up to date and accurate at all times we do not guarantee that all material is accurate and/or up to date.
1.13 All material contained on this Website is provided without any or warranty of any kind. You use the material on this Website at your own discretion.
EXCLUSION OF LIABILITY
1.14 We do not accept liability for any loss or damage that you suffer as a result of using this Website.
LAW and JURISDICTION
These Terms are governed by English law. Any dispute arising in connection with these Terms shall be subject to the exclusive jurisdiction of the Courts of England and Wales.
Effective: 25th May 2018
Shepreth Wildlife Conservation Charity (SWCC) (“charity”, “we”, “us”, “our”, “charity” or “organisation”) is committed to respecting your privacy. We recognise your need for control of personal information that you share with us. Personal information is any information that is associated with your name.
Shepreth Wildlife Conservation Charity (SWCC) is responsible for the processing of personal data it receives.
YOUR PERSONAL DATA
Personal data relates to a living individual who can be identified from those data. Identification can be by the information also on or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal details is governed by the General Data Protection regulation (GDPR)
COLLECTION AND USE OF INFORMATION
SWCC complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data
The SWCC Hedgehog Hospital collects personal information about individuals, such as your name, address, email address and phone number through it’s animal admission, release site and volunteer application paperwork, Gift Aid forms and third-party online donation websites.
We use your personal data for the following purposes:
- To maintain our own accounts and records.
- To process Gift Aid applications.
- To inform individuals of news and activities offered by SWCC.
- To fundraise and promote the interests of the charity.
- To maintain our volunteer database to ensure the efficient management of the hospital rota.
- To contact members of the public with release site information and maintain the release programme sufficiently.
- To conduct research to align with our hospital’s main objective to secure a healthy hedgehog population management programme.
- To thank donors on an annual basis for their contribution to the running costs of the hospital.
OPT-OUT PREFERENCES FOR OUR NEWSLETTER
If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. Out of respect for your privacy, you may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails, accessing the email preferences in your account settings page or contacting us at email@example.com.
We do not store your submitted information online for you to access. If you wish to correct, delete or change your submitted information there will be instructions provided within your confirmation email or you may call or write to us. Please see “Contact Us” section at the end of this statement. We will reply to your request within a reasonable timeframe.
We will retain your information for as long as your account is active or as needed to provide you with the services requested. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
ACCESS TO DATA CONTROLLED BY OUR CLIENTS
Shepreth Wildlife Conservation Charity (SWCC) has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct their query to firstname.lastname@example.org (the data controller). If you request directly for Shepreth Wildlife Conservation Charity (SWCC) to remove the data, we will respond to this request within a reasonable timeframe.
SHARING YOUR PERSONAL DATA
Your personal data will be treated as strictly confidential. We will not provide, sell or lease your personal information to any third parties. We may only disclose your personal information as required by law, such as to comply with a subpoena, or similar legal process; when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
HOW LONG DO WE STORE YOUR DATA FOR?
We keep your personal data for no longer than is reasonable necessary in order to administer annual research reports as part of our accounting to the Charities Commission. It will not be stored for any longer than six years.
WHERE DO WE STORE YOUR DATA?
We will keep your data on paper and in electronic systems on a password-protected laptop in a manned or locked facility. We will take all reasonable steps to protect against unauthorised access, unlawful processing and against accidental loss, destruction or damage. If data are backed up, this will also be kept in a secure location with authorised access only.
We will not ask for information from children under 16 years of age. Children under the age of 16 should ask their parents for permission before sending any information about themselves (name, address, e-mail address, etc.) to us or anyone else.
COOKIES AND OTHER TRACKING TECHNOLOGIES
We and our partners, affiliates, and customers use technologies such as cookies or similar technologies to analyse trends, administer the website, tracking users’ movements around the website, and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual and aggregated basis.
As is true of most websites, we gather certain information automatically and store it in log files. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring / exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data
The security of your personal information is important to us. We follow generally accepted standards to protect the personal information submitted to us.
We are committed to safeguarding privacy. Our pledge is that we will never release your personal information to any third party. Simply stated: “We won’t sell your name, we won’t rent your name, and we won’t give your name away without your permission.” If you have any questions about the security of your personal information, you can contact us at email@example.com.
YOUR INFORMATION IS SAFE WITH US
We are committed to utilising and promoting fair information practices and ethical data management. We will ensure that your privacy is protected through open disclosure, and empower you to make informed choices.
YOUR RIGHTS AND YOUR PERSONAL DATA
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which SWCC holds about you.
- The right to request that SWCC corrects personal data if found to be inaccurate or out of date.
- The right to request your personal data is erased where no longer necessary for SWCC to retain such data.
- The right to withdraw your consent to the processing of your personal data at any time;
- The right to request that the data controller provide data subject with his/her personal data and where possible to transmit those data directly to another data controller (known as the right to data portability).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data (where applicable) [only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics.
- The right to lodge a complaint with the Information Commissioners Office.
By signing any of our forms you are confirming that you have read our Privacy and Data Protection Policies and that you are consenting to SWCC holding and processing your personal data for the purposes outlined in this policy.
CHANGES TO THE PRIVACY AND SECURITY POLICIES
Our charity’s name is: Shepreth Wildlife Conservation Charity.
Our registered charity number is: 1145477
Our address is: Shepreth Wildlife Conservation Charity, C/O Shepreth Wildlife Park, Station Road, Shepreth, Herts SG8 6PZ
Our contact details are: (email) firstname.lastname@example.org